Presidents' Roundtable - PRT Constitution

Constitution

Article I: Name

The name of this organization shall be President' Round Table (PRT) of Community College Chief Executive Officers (CEOs)

Article II: Mission

The PRT is an affiliate of the National Council of the the American Association of Community Colleges. The Round Table is designed to provide community college chief executive officers an operational network including:

a. Identifying and responding to issues affecting community colleges

b. providing mentoring opportunities for upper-level community college administrators

c. sharing professional resources

d. providing information and other national and international professional opportunities for CEOs

e. collaborating with the National Council on American Affairs to support its mission, goals, and objectives

Article III: Role

In pursuit if this mission, the Presidents Round Table will:

a. monitor and review inequalities in the delivery of educational services to students, and services provided in community college education;

b. promote the professional development and advancement of CEO in community colleges;

c. provide mentoring opportunities either formally or informally for administrators community colleges;

d. establish internships, when feasible, among member institutions to provide opportunities for practical administrative experiences

e. share published and unpublished materials such as speeches, statistical data, research finding, and other document to assist members in their professional responsibilities;

f. develop, update, and disseminate a list of CEOs who are available to serve as resource person to higher education entities, businesses, and other institutions or nations;

g. plan and hold a minimum of two meetings annually, one meeting in conjunction with the AACC convention and another at the time and place determined by the Executive Board; and

h. seek finding for general support and special projects as agreed by the Presidents Round Table.

Article IV: Membership

Membership in the Presidents Round Table shall be open to all current and retired Black CEOs of colleges or universities that offer associate’s degrees as part of its mission, including chancellors, presidents, vice chancellors, campus provosts, vice presidents, and executive deans in charge of a campus reporting to a CEO. A membership year is July 1 to June 30.

Section 1. Institutional Membership

Any community or technical college with a Black chief executive officer Includes participation of no more than three Black leaders including chancellors, presidents, vice chancellors, campus provosts, vice presidents, and executive deans in charge of a campus reporting to the CEO. Fee: $1,000.00.

Section 2. Individual Membership

Membership for a chancellor or president. Fee: $600.000.

Section 3. Associate Membership

Any person who is a current non-CEO: (Vice President, Vice Chancellor, or executive dean of a campus reporting to a CEO); or retired education professional: (Former Chancellor, President, Provost, or Vice Chancellor). Fee $200.00.

Section 4. Honorary Membership

An individual who has demonstrated exemplary service and commitment to the goals of the organization as identified by the Executive Board. The PRT Executive Board reserves the right to bestow recognition upon a person who is or has been associated with PRT providing substantially to PRT’s growth and development and has made a significant contribution to community college education in the U.S. The PRT Board may elect up to two individuals each year. Announcement of any Honorary Members will be made during the Spring PRT Board meeting. No Fee.

Section 5. Lifetime

An individual who is not directly associated with a college/district in a paid capacity, has demonstrated exemplary service and commitment to the goals of the PRT as identified by the Executive Board and has been an active (paid) PRT member for a minimum of ten years. The PRT Executive Board reserves the right to accept Lifetime Memberships per the specified criteria as determined by the membership and noted on the membership application. No Fee.

Article V: Officers

Section 1.

Any community or technical college with a Black chief executive Officers of the Presidents Round Table will be the Convener, Vice Convener, Immediate Past Convener, Secretary, Treasurer, Dean of the Lakin Institute, Dean of the Men of Color Student Leadership Institute, Membership Chair/PRT Directory Coordinator, and an ex officio member of the Lakin Institute.

In the event the Convener decides to resign from their role with the PRT Executive Board or retires from a CEO role, within ninety days there shall be an election for a new Convener. The Vice Convener shall assume the role of the Convener until the new Convener is elected. If the Vice Convener is a candidate for the permanent Convener position, then the Secretary or the Secretary designee shall chair the nomination committee.

Section 2.

Any community or technical college with a Black chief executive Executive Board – All officers shall comprise this board.

Article VI: Elections and Terms of Office

Section 1.

Any community or technical college with a Black chief executive The Officers of the Presidents Round Table shall be elected biennially by majority vote of those members who choose to vote by an authorized electronic means, with the results announced, at the spring meeting. The term of office shall be two years, in staggered years, beginning on July 1 with an option to renew after two years. Any officer may be removed under the guidelines consistent with the accepted Robert’s Rules of Order.

Article VII: Functions of The Presidents Round Table (PRT)

Section 1.

The Presidents Round Table represents Black members in community colleges and shall serve as their official voice on matters pertaining to the interest and promotion of Blacks in community colleges

The Presidents Round Table will perform the following key functions

A. Develop, sponsor, assist and coordinate workshops, forums, conferences and all other educational and legislative arenas that focus on the success of Blacks in community colleges

B. Maintain regular communication with its members and constituencies through mechanisms that will keep the membership, and the communities informed about current affairs, activities, public policy and all other information that is pertinent to the role and condition of Blacks within those institutions

C. Pursue and develop coalitions with those organizations, groups or agencies that can aid in the promotion of the purpose and goals of the organization.

Section 2.

The enumerated functions of the PRT (Sections 1 a-d) do not restrict the organization from pursuing all other paths/functions that will move the organization more efficiently toward its fulfillment of its purpose and the completion of its goals.

Article VII: Amendments

Section 1.

Amendments to this Constitution may be proposed by the Presidents Round Table by the Executive board.

Section 2.

An amendment is considered adopted if it receives at least two-thirds of the votes cast by the membership in attendance at the annual meeting or any special meeting called by the Convener

Article IX: Ratification of The Constitution

Section 1.

The organization, the Presidents’ Round Table of Black Community College Chief Executive Officers, is officially authorized when a majority of the membership voting at each meeting approves adoption of this charter.

Article X: Dues

Section 1.

The dues are to be paid annually, starting with the fiscal year, July 1 of every year. The Treasurer shall notify each institution of the yearly assessment prior to May 1 of each year. The CEO of each member organization shall submit the dues to the Treasurer no later than the next fiscal year starting with July 1.

Section 2. Descriptions of and Fee Structure for Institutes

A. Lakin Institute A national initiative designed to provide a personal & professional development experience for aspiring community college presidents. Fee will be determined annually.

B. Men of Color Student Leadership Institute A national initiative focused on improving academic & professional outcomes of Black male community college students. Fee will be determined annually.

Description of Memberships & Categories

Individual Membership: Opportunity for each PRT member to personally support the Presidents’ Round Table at one of the four levels.

Institutional Membership: Required of ALL current CEOs, including Chancellors, Presidents, and Provosts.

Corporate Membership: Business and Industry leaders

Associate Membership: Retired CEOs including Former Chancellors, Presidents, Provosts, Vice-Chancellors, and Vice Presidents

Lakin Institute: A personal & professional development experience for aspiring community college presidents

AAMI: A national initiative focused on improving academic & professional outcomes of African-American male community college students

Lifetime Membership: An individual not directly associated with a college/district in a paid capacity, has demonstrated exemplary service and commitment to PRT and has been an ACTIVE (paid) PRT member (individual or institutional) for a minimum of 5 years. It requires PRT Board approval.

Honorary Membership: Demonstrated exemplary service and commitment to the goals of PRT. It requires PRT Board approval. The PRT Board may elect up to two individuals each year. Announcements of any Honorary members will be made during the Spring PRT Board meeting. The Treasurer of the PRT shall notify each institution of the yearly assessment before May 1 of each year. The CEO of each member organization shall submit the dues to the Treasurer no later than the next fiscal year, starting with July 1.

Article II: Duties of Officers and The Executive Board

Section 1. The Convener shall perform the following duties

a. Preside at all meeting of the executive board

b. Participate in all discussions and vote on all matters

c. Appoint or provide for the election of all executive board members and committee assignments

d. Call to order all regular and special meetings as required

e. Perform such other duties as may be prescribed by low or by action of the executive board or the organization membership

f. Communicate regularly with the membership at large

g. Ensure support for the planning and implementation of The Lakin Institute

Section 2: The Vice Convener shall perform the following duties:

a. Serve on the Executive Bboard and attend all Executive Board meetings;

b. Serve as the Convener in the absence of the Convener

c. Serve as the chair of the Nominating Committee; and

d. Serve as the liaison between the Presidents Round Table and The National Council

Section 3. The Past Convener shall perform the following duties

a. Serve on the Executive Board and attend all Executive Board meetings;

b. Solicit and secure outside funding to support the Lakin Institute

c. Actively solicit CEO participation with the organization; and

d. Assist in obtaining up-to-date information on available CEO positions for distribution by the Convener to the membership

Section 4. The Secretary shall perform the following duties:

a. Shall record all information / decisions taken at regular and Executive Board meetings;

b. Shall distribute all minutes and communication to all Executive Board members and the memberships as a whole;

c. Participate in the selection for Lakin Fellows; and

d. Coordinated the logistics for all meetings of the Presidents Round Table and any meals held in conjunction with such meetings

Section 5. The Treasurer (in collaboration with the finance committee) shall perform the following duties:

a. Be responsible for all financial accounting and reporting of the organization

b. Collect dues for the organization; and

c. Maintain the membership list of the organization; and

d. Collect registration fees, and applications for Lakin Institute participants and forward to Institute Coordinator.

Section 6. The Membership Chair / PRT Directory Coordinator shall perform the following duties:

a. Develop and implement strategies to increase membership;

b. In consultation with the Convener and Executive Board, identify and submit names for consideration for awards;

c. Recommended to the Broad future professional development programming for member CEOs; and

d. Develop and implement engagement strategies for the membership

Section 7. Deans of the Lakin Institute shall perform the following duties:

a. Oversee and ensure appropriate implementation of all activities associated with the Lakin Institute to include, but not limited to

- Develop activity schedule for the Institute, including topics/ presenters;

- Correspond appropriately with presenters, fellows, and other associated with the Institute

- Work closely with the host institution in developing the activities and Institute Program Booklet

- Work closely with Convener to develop Lakin Institute Program Booklet;

- Ensure that all Institute activities are conducted in a professional manner.

b. Engage as many Round Table members as participants in the planning and execution of the Institute as possible

c. Identify and orient the Lakin Coordinator and provide appropriate training / materials for a smooth transition

d. Maintain the contact list for past and present Lakin cohorts

Section 8. The Dean of the Men of Character Student Leadership Institute shall oversee all aspects of the Institute to include, but not limited to:

a. Develop activity schedule for the Institute, including topics / presenters;

b. Correspond appropriately with presenters, mentees, and others associated with the institute;

c. Work closely with the host institution in developing the activities and binder;

d. Work closely with convener to develop Men of Character Student Leadership Institute budget;

e. Ensure that all Institutes activities are conducted in a professional manner;

f. Ensure as many Round Table members as participants in the planning and execution of the Institute as possible;

g. Provide a range of topics that contribute to the development and success of minority males in higher education; and

h. Orient a successor and provide the appropriate materials for a smooth transition.

Article III: Meetings - Executive Board

Section 1. The Executive Board shall meet as established by the Convener

Section 2. There shall be at least two meetings for the general membership body - one in the fall at the culmination of the Lakin Institute and one in the spring at the AACC convention

Section 3. The convener of the organization may call additional meetings as required / needed.

Section 4. The Secretary shall report the minutes of every meeting of the Executive Board and the full membership.

Section 5. A quorum for all meetings shall be defined consistent with Robert's Rules of Order

Article IV: Agendas

Section 1.The Convener shall prepare an agenda, in consultation with the Executive Board for each meeting

Section 2. The agendas shall be distributed to the membership prior to meeting by the Secretary.

Section 3. Items may be placed on the agenda in accordance with Robert's Rules of Order

Article V: Committees

Section 1. The Presidents Round Table shall we have committees that support the implementation of the strategic plan. Unless otherwise indicated, the Convener shall appoint all chairpersons with the approval of the Executive Board and have

Section 2. Any member may be appointed to any committee. A committee member shall serve for a period of two years, except the to one-year term (note: staggered terms allow for continuity). The Convener's appointments can be overridden by a 2/3 vote of the general the general membership.

Section 3. All chairpersons shall be appointed to one-year terms, with the right of reappointment. A chairperson may be recalled by the same method by which he/she was appointed.

Article VI: Fiscal Accountability

Section 1. The treasurer shall prepare quarterly report of the Presidents' Round Table financial status

Section 2. The amendment to the by-laws shall be referred to the membership for review and publicly posted

Section 3. The quarterly financial report shall present any expenses and revenues, in addition to the account balance.

Article VII: Parliamentary and Legal Authority

The current edition of Robert's Rules of Orders shall govern the organization in all cases to which they are applicable and in which they are not inconsistent with these by-laws and any special rules of order that the organization may adopt.

Article VIII: Amending The By-Laws

Section 1. A proposed amendment to by-laws may be presented by any member of the organization.

Section 2. The amendment to the by-laws shall be referred to the Executive Board for study will be presented at the next general meeting.

Section 3. Adoption of the proposed amendment to the by-laws is accomplished by two-thirds of all members present and voting.

The Presidents' Round table

PRT Constitution & By-LawsAmended and Approved by full PRT membership 06-2025

PRT Constitution & By-Laws
Amended and Approved by full PRT membership 06-2025